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THE CONSTITUTION AND BYE-LAWS OF AD-ILE

DECENDANTS OF

LATE CHIEF THOMAS EBIEGBERI SPIFF

ADA-AMA, TWON BRASS

BAYELSA STATE

THE CONSTITUTION

ARTICLE I: Name and Description

The association shall be named, called and addressed as ADA-ILE and, hereafter referred to as “The Association”.

ARTICLE II: Aims and Objectives

The aims and objectives of the association are:

(i) To promote the spirit and brotherliness among the members.

(ii) To render aid (financially and other forms of assistance) to deserving members as necessary.

(iii) To take an active part in the cultural, social, economic and educational development of Ada-ama.

ARTICLE III: Membership

Membership shall be open to all descendant of Chief Ada-Spiff and their spouses.

ARTICLE IV: Bodies of the association

The association shall have two (2) functional bodies.

(i) The General house comprising all members of the Association.

(ii) The Executive Council comprising all elected members, is the governing body of the association.

ARTICLE V: Functions of the Bodies of the Association

SECTION 1: The General House

The general house shall:

(i) Deliberate on all matters tabled before a duly constituted meeting of the Association

(ii) Elect the executive council of the association.

(iii) Have powers to remove any officer found wanting

SECTION council 2: The Executive

(i) The Executive council shall have control over all officers and committees of the Association and may, for good cause, declare any office vacant if the need arises.

(ii) The Executive council shall have power to appoint various committees as may be necessary.

(iii) Decision of the Executive Council in all matters of the Association shall be final, subject only to appeal to the general house. The procedures for such action is laid down in the Bye-laws

ARTICLE VI: Members of the Executive Council

SECTION 1: Titles

The Executive council shall consist of the following:

1. Chairman

2. Vice Chairman

3. General Secretary

4. Assistant General Secretary

5. Treasurer

6. Financial Secretary

7. Social secretary /PRO

8. Provost

9. All Ada-Ile chiefs will serve as ex-officio members

SECTION 2: How Elected

Members of the Executive council (except the Chiefs of Ada house) shall be elected as provided by the Bye-laws.

SECTION 3: Tenure

The tenure of the Executive council shall be two (2) years. Election shall be held in November of the second year and the new Executive council shall be inaugurated in January of the following year. No member of the Executive council shall hold any particular office for more than two consecutive terms.

ARTICLE VII: Meetings

The Association shall organize four (4) kinds of meetings.

SECTION1: General meeting

(i) This is the regular monthly meetings open to all members.

(ii) The venue shall be residence of members determined in advance by a roster.

SECTION 2: Emergency general meeting

An emergency general meeting of the House can be summoned, for any good reason, at any time by the Chairman or Vice Chairman or by any four (4) members of Ada-Ile. A seven (7) day notice stating clearly the emergency and reasons for the meeting must be given.

SECTION 3: Executive Meetings

Executive council meetings shall be held once every quarter. Executive council meetings can be held at any other time if summoned by the chairman or any of its three members.

SECTION 4: End of Year Party

An annual end of year party shall be organized by the association.

ARTICLE VIII: Revenue Generation Expenditure

SECTION 1: Revenue Generation

and

The Association shall generate its revenue from;

(i) A monthly subscription to be paid by every member of the association, and its subject to review as the Association may from time to time determine.

(ii) Fines and penalties levied on members.

(iii) Annual/periodic levies imposed to finance special projects or activities.

(iv) Donations and receipt from any other association.

SECTION 2: Expenditure

(i) All fund received by the association must be deposited by the bank account of the association.

(ii) All bills shall be paid only by cheque signed by the treasurer and the chairman or Secretary on vouchers duly approved by the chairman.

(iii) A thorough audit by competent person(s) appointed by the Executive council shall be made yearly of Association’s financial transaction.

ARTICLE IX: Amendment of the constitution

The constitution is subject to amendment as when t5he need arises using the following procedures:

(i) Any person desiring to amme5nd the constitution must give notice through the General Secretary clearly stating the desired amendment with reason(s) for the amendment.

(ii) A written notice shall be given to all members clearly indicating the current provision, the desired amendment and reason for the amendment. Notice of the meeting to consider the amendment will also be given to al members.

(iii) A motion for the desired amendment shall be moved and seconded by another member.

(iv) A to third (2/3) majority present and voting at the general meeting convened for the purpose is required for the constitution to be amendment.